In the Data Explorer application, you can assign folder access permissions to specific users and roles.
Prerequisites
- Your role must have the required permission to manage folder access in the Data Explorer application. For more information, see Edit Ardia Core privileges for a role.
Procedure
NOTE
If a user enables the No Access permission for a folder, you cannot manage its access unless your role has the Manage Access for Any Folder privilege. With this higher privilege, you can override the No Access permission and manage the folder's access.
- Open Data Explorer application.
- In the content area, do one of the following:
- Select a folder and then select Manage Access on the command bar.
- Select
on a folder's row and then select Manage Access. - Right-click a folder's row and then select Manage Access.
NOTE
You can specify access for only one folder at a time. If you select more than one folder or select a synchronized folder, the Manage Access command is unavailable.
- The Manage Access dialog box opens, where you can select which users can perform specific actions on the selected folder.
Override access permissions NOTE
By default, the folder inherits the permission settings from its parent folder.
- Select Override to edit the default permissions.
- Options in the Manage Access dialog box are available to edit.
NOTE
Folder name is read-only in the Manage Access dialog box.
Manage Access dialog box with the dropdown lists - Do one of the following:
- Select Users from the dropdown list to grant folder access to specific users.
- Select Roles from the dropdown list to grant folder access to the users assigned with the selected roles.
- From the next dropdown list, select one or more users or roles.
- Select one of the following options from the permissions dropdown list.
Option | Description |
|---|---|
Can View | User or role gets access to view and download the contents of the folder. |
Can Edit | User or role gets access to view, download, archive, restore, rename, cut, move, copy, paste and upload contents, create a new folder inside the folder and manage folder access. |
Full Access | User or role gets access to delete the contents of the folder, in addition to the accesses under the Can Edit permission. |
NOTE
Some folders have a Custom permission in the User with Access area because they were assigned access permissions using an older version of the Data Explorer. These older permissions do not match the current predefined permissions, so they are categorized as Custom. You can change the Custom permission to one of the current predefined permissions, such as Can View, Can Edit, or Full Access. However, you cannot assign Custom permissions to any of the folders.
- Select Add.
- The selected roles are listed in the Users with Access box, under Roles.
- The selected users are listed in the Users with Access box, under Users.
- Select one of the following options from the Any Registered User dropdown list to set permissions for all the registered user except the ones added in the Users with Access box.
Option | Description |
|---|---|
Can View | Users get access to view and download the contents of the folder. |
Can Edit | Users get access to view, download, archive, restore, rename, cut, move, copy, paste and upload contents, create a new folder inside the folder and manage folder access. |
Full Access | Users get access to delete the contents of the folder, in addition to the accesses provided under the Can Edit permission. |
No Access | Users do not get any access to the contents of the folder. |
- (Optional) Do any of the following:
- To remove a user or a role, select
at the end of its row. - To remove all the roles added in the Users with Access box, select Clear Roles.
- To remove all the users added in the Users with Access box, select Clear Users.
- To remove all the access settings defined for this folder and inherit the settings of the parent folder, select Inherit from Parent.
- Select Save.
- Access permissions for the folder is updated.