Archiving is the process of moving data from the Ardia server to a specified location that is defined during the Ardia platform setup. Archiving is enabled only if the archive path is specified during the setup process. In the Data Explorer application, you can archive folders, sequences, or documents.

The Archive command is available when you select one or more items with specific statuses, as shown in the following table.

Archive command availability criteria

Item

Status

Archive command

  • Folder
  • Sequence
  • Document
  • Combination of folders, sequences, or documents
  • Live
  • Live Archive Incomplete
  • Live Archive Locked

Available

  • Archived
  • Archived Restore Incomplete
  • Restore Pending
  • Archive Pending

Unavailable

  • Composite Document
  • Injection
  • Synchronized folder
  • Synchronized sequence

Any status

Unavailable

Prerequisites

  1. Your role must have the required Ardia Core permission to archive data in the Data Explorer application. For more information, see Edit Ardia Core privileges for a role.
  2. You must have Can Edit permission (or a higher permission) for a folder to archive the folder or its content (documents or sequences). For more information, see Manage folder access.

Procedure

  1. Open the Data Explorer application.
  2. In the content area, do one of the following:
  3. Select one or more items and then select Archive on the command bar.
  4. Select on an item's row and then select Archive.
  5. Right-click an item's row and then select Archive.

  6. TIP

    You can select and archive a combination of folders, sequences, and documents together.

  7. The availability of the Archive command depends on the item types and the status.
  1. In the Archive Confirmation dialog box, select Archive.
  2. The Add a Comment dialog box appears.
  3. Enter your comment and then select Save.

  4. NOTE

    The Add a Comment dialog box appears only if the Prompt for Comments When Saving toggle is turned on in the Global Settings (according to the audit policy in your organization). See Configure global settings for the Ardia platform.
    The comment that you enter is added to the Comment column of the Audit Trail Viewer. See Open the Audit Trail Viewer.

  5. Whenever you save any changes, the Ardia platform sends an in-app notification that indicates the progress and success of the archiving process.
  6. When an item is successfully archived, its status changes from Live to Archived. On archival failure, the status changes from Live to Live Archive Incomplete.